California Real Estate Convention

California Real Estate Convention – Terms, Conditions & Event Rules

1. Registration and Payment

  • All registrations, sponsorships, and exhibitor bookings are subject to acceptance by the event organizer.

  • Full payment must be received prior to the event to confirm participation.

  • All payments are final. No cancellations or refunds will be issued under any circumstances.

2. Sponsorship and Exhibitor Terms

  • Sponsorship and exhibitor packages are subject to availability and approval by the organizer.

  • Exhibitor space and sponsorship benefits are confirmed only after full payment.

  • Exhibitor spaces must be used for their intended purpose and may not be sublet or shared without prior approval.

  • Exhibitors are allowed one hour before the opening of the event for setup and one hour after the closing of the event for teardown.

  • All display materials, signage, and promotional items must be professional and appropriate for a business setting.

  • Sponsors and exhibitors must comply with all event rules. Unauthorized sharing or resale of space or sponsorship benefits is prohibited.

  • Any presentations, workshops, or panel sessions by sponsors must be scheduled and approved by the organizer.

3. Attendee Conduct

  • All participants, sponsors, exhibitors, and attendees must conduct themselves professionally and respectfully.

  • Harassment, discrimination, or disruptive behavior will not be tolerated.

  • The organizer reserves the right to remove anyone violating these rules without refund or compensation.

4. Registration & Badges

  • All participants must register and wear event badges at all times.

  • Badges are non-transferable and must not be shared.

  • Unauthorized use of badges will result in removal from the event.

5. Media, Photography & Recording

  • The organizer reserves the right to photograph, film, or record the event for promotional purposes.

  • Attendees, exhibitors, and sponsors grant permission for the use of their image or likeness in event materials.

  • Unauthorized recording or photography without organizer approval is prohibited.

  • Sponsors may use photos or videos provided by the organizer for their marketing purposes only with prior consent.

6. Health & Safety

  • Participants must comply with all local health and safety regulations.

  • The organizer reserves the right to remove any participant posing a safety risk.

  • Illegal substances, weapons, or hazardous materials are strictly prohibited.

  • Exhibitors are responsible for ensuring their booths and displays are safe for attendees.

7. Prohibited Activities

  • Solicitation outside approved exhibitor or sponsorship areas is not allowed.

  • Any activity deemed disruptive to the event or its participants may result in immediate removal.

  • Unapproved marketing, contests, or giveaways outside designated areas is prohibited.

8. Liability & Insurance

  • The organizer is not responsible for loss, theft, or damage to personal property, equipment, or exhibitor materials.

  • Exhibitors are encouraged to maintain insurance for their property, displays, and products.

  • Attendees participate at their own risk.

  • Exhibitors are financially responsible for any damage caused to booths, equipment, or electrical components by themselves, employees, or representatives.

  • Exhibitors shall be liable for injuries to persons or property that may occur in connection with the operation or assigned booth(s).

  • Exhibitors are required to maintain a general liability insurance policy covering operations at the event, with a minimum coverage limit of $1,000,000.

9. Attendee Information & Privacy

  • The event organizer has full control over attendee information and may collect, manage, and distribute it to sponsors, exhibitors, and partners as deemed appropriate.

  • Attendee contact information may be shared electronically with sponsors and exhibitors according to the terms of their package.

10. Force Majeure

  • The organizer is not liable for delays, cancellations, or changes caused by circumstances beyond its control, including natural disasters, government actions, or public health emergencies.

  • In such events, the organizer may modify the event schedule or format without refund obligations.

11. Setup & Teardown Schedule

  • Exhibitors are allowed one hour before the opening of the event for setup.

  • Exhibitors are allowed one hour after the closing of the event for teardown.

  • Exhibitors are responsible for removing all booth materials and ensuring their area is clean after teardown.

12. Governing Law

  • These Terms and Conditions and Event Rules shall be governed by and interpreted in accordance with the laws of the State of California.

  • Any disputes arising in connection with the event will be subject to the exclusive jurisdiction of the courts of California.

13. Acceptance of Terms

  • By registering, sponsoring, exhibiting, or attending, you acknowledge that you have read, understood, and agree to these Terms, Conditions, and Event Rules, including:

    • The no-cancellation, no-refund policy

    • Setup and teardown schedule

    • Exhibitor financial responsibility and insurance requirements

    • Attendee information usage by the organizer

    • Compliance with all event rules and conduct policies

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